Create a purchase invoice
Record a supplier invoice — stock quantities and average cost update automatically.
This article covers creating a purchase invoice from a supplier — saving it automatically updates inventory quantities and average cost, with no separate "receive" step.
Steps
- 1From "فواتير الشراء" (Purchase invoices), select a branch if you have more than one.
- 2Optionally enter a supplier and invoice number (auto-generated if left blank), and the invoice date.
- 3Choose the payment status: paid, unpaid, or partially paid.
- 4In the line items table, pick an item from "اختر صنف..." (Select item) — unit and last cost auto-fill — then enter quantity and unit price, plus discount/tax if applicable.
- 5Click "+ إضافة بند" (Add item) to add more rows.
- 6Review the subtotal and total at the bottom of the invoice.
- 7Click "حفظ الفاتورة" (Save invoice).
How to verify
A "تم حفظ فاتورة المشتريات بنجاح وتم تحديث المخزون" (Saved successfully and inventory updated) message appears — confirm the item's quantity in the inventory page increased by the purchased amount.
Common errors
Problem
"يجب إضافة صنف واحد على الأقل بكمية أكبر من صفر" (At least one item with quantity greater than zero is required).
Solution
Add at least one line item with a quantity greater than zero before saving.
Problem
"توجد مواد خارج نطاق الفرع الحالي" (Some items are outside the current branch's scope).
Solution
Only select inventory items that belong to the branch selected on the invoice.
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